The Ultimate Guide to B2B Order Management Software

Why B2B Commerce Needs a Smarter Backbone

In today’s digital-first world, B2B commerce is undergoing a transformation. According to Rewix, 61% of all B2B transactions now start online, and by 2025, 80% of B2B interactions are expected to occur via digital channels. As a medium-sized enterprise, relying on manual workflows, disparate systems, or outdated ERP extensions hinders your ability to scale, respond to market demands, and maintain customer satisfaction.

Buyers expect seamless, self-serve ordering experiences with fast turnaround—mirroring the standards set by B2C. If your current setup results in slow order processing, stockouts, or invoicing delays, it’s a sign: you need a smarter backbone. This guide shows how Rewix’s unified commerce platform can resolve these pain points and deliver a frictionless, scalable B2B experience.

The Real Challenges of B2B Order Management

Disconnected Sales Channels

In many mid‑sized enterprises, orders arrive via email, phone, or reps—and never end up in one place. This leads to duplicate data, missed orders, and manual reconciliation. Rewix’s guide on optimizing order management outlines how modern OMS systems centralize these streams, automating order capture from e‑commerce, reps, and portals into a single workflow.

Complex Pricing; Custom Catalogs

Medium-sized B2B firms often juggle multiple price lists, negotiated discounts, and customer-specific catalogs. Traditional systems struggle with this complexity. Rewix offers dynamic pricing rules and segmented catalogs, allowing you to serve each client group with tailored experiences.

Inventory Blind Spots

Without real-time visibility across warehouses, inventory shortages and overstocking are inevitable. Rewix’s platform includes intelligent routing and AI-driven stock visibility, enabling both fulfillment optimization and predictive stock replenishment.

Manual Billing and Cash Flow Drag

Invoicing often happens in a separate accounting tool—resulting in delayed billing, payment errors, and time-consuming audits. Rewix unifies this by generating invoices automatically from orders, applying taxes and discounts, and tracking payment status—all within the same platform.

What to Look for in a Modern B2B Commerce Platform

Here’s your checklist when evaluating software for order, inventory, and billing needs:

• Unified Platform: Orders, inventory, billing, CRM, and analytics all in one place.
• Real-Time Stock Tracking: Syncs inventory across warehouses and suppliers.
• Omnichannel Order Capture: From web shops, agents, digital portals.
• Dynamic Pricing; Catalogs: Customize by customer, region, volume.
• Invoicing; Payment Automation: Tax-compliant, instant generation.
• AI; Analytics: Upsell suggestions, churn prediction, segmentation.
• API-First and Modular: Connects to ERP, CRM, WMS; scalable, customizable.

Rewix delivers on each of these points, making it a living embodiment of what modern B2B commerce requires.

How Rewix Solves These Challenges

Centralized Order Management

Rewix reconciles orders from all channels into a single, streamlined dashboard. Its modular OMS philosophy is explained in this article on order optimization, showing how it transitions businesses from monolithic tools to agile, component-based architectures.

AI-Driven Order Routing; Inventory Sync

According to Rewix’s analysis on AI-powered order management, AI determines the best warehouse or supplier for each order, optimizing cost and delivery time. The platform also synchronizes inventory across multiple channels in real time, as shown in their Magento 2 integration.

Digital Sales Room; Secure Quote Management

The Digital Sales Room, powered by AI and blockchain, enables secure negotiations, quote tracking, and document exchange—all within a trusted environment.

Automated Invoicing; Billing

By generating invoices directly from orders and tracking payment status, Rewix prevents delays and errors—simplifying your accounting workflow and accelerating cash flow.

Seamless Integrations

Rewix offers out-of-the-box connectors and APIs for ERP, CRM, WMS, logistics, and includes a Magento 2 plugin that ensures real-time sync of product, inventory, and pricing data.

Add-on Capabilities that Amplify Results

Sales Management Module

Includes CRM, marketing automation, direct email marketing (DEM), and live chat—all inside Rewix. Built-in tools streamline lead capture, scoring, campaign execution, and customer support.

Dropshipping; Marketplace Support

Rewix enables distributors to launch marketplaces by integrating supplier catalogs without upfront inventory investment, managing RFQs, back-orders, and dropship workflows effectively.

Use Cases for Medium-Sized B2B Enterprises

• Wholesalers serving large networks with dynamic catalogs and tiered pricing.
• Manufacturers offering digital portals to distributors and dealers.
• Distributors needing multi-warehouse routing, inventory sync, and dropship support.
• Hybrid B2B/B2C sellers leveraging unified systems for both channels.

In each case, Rewix adapts to your model—whether pure B2B, B2B2C, or hybrid.

Business Impact: What Medium Enterprises Can Expect

• Up to 60% fewer order errors and reduced manual handling
• Faster fulfillment through AI-powered routing and stock visibility
• Improved cash flow with immediate invoicing
• Enhanced customer satisfaction with self-service portal and live tracking
• Smarter decisions via reporting, AI insights, and CRM data
• Scalable architecture, ready for 1M+ orders per client with API-first flexibility

Implementation; Getting Started

Rewix streamlines implementation through:

1. Expert onboarding: transfer data, configure workflows, train users
2. Modular API-first setup: connect your ERP, CRM, WMS, logistics
3. Tailored integrations: e.g., Magento sync plugin for real-time catalog management
4. Ongoing support: full access to customer success teams and knowledge bases

FAQ

What is B2B order management software?

A consolidated system that streamlines order capture, inventory sync, billing, and customer workflows for business clients.

Can billing and inventory really be automated?

Yes. Rewix generates invoices from orders with full tax and payment tracking, while keeping stock data updated across all channels.

Is Rewix suitable for multi‑warehouse operations?

Absolutely. With intelligent routing and centralized inventory tracking, Rewix supports complex logistics.

Can I integrate Rewix with existing ERP/CRM systems?

Yes—Rewix’s API-first, modular design connects seamlessly with ERPs, CRMs, logistics providers, and more.

Why choose Rewix?

Rewix provides everything a medium-sized B2B enterprise needs: unified orders, live inventory, automated invoicing, AI insights, flexible pricing, and full integration capabilities. It’s not just software—it’s a growth engine for digital-first commerce.